Time Off Types

General List of Public Holidays

For a general list of public holidays by country, follow these steps:

1. Go to the timeanddate.com
2. Select ‘Holidays Worldwide’ from the Calendar dropdown menu.
3. Select your country of residence
4. Change the dropdown from ‘All holidays and national observances’ to ‘Public Holidays’

How to Enter Public Holidays in Workday

1. You can enter Public Holidays directly into the Workday app, or through the Workday Slack integration.
2. Select the day(s) you wish to observe as a public holiday > Click “Time-Off” > Click “Public Holiday” > Optional: add a comment > Click “Submit”

Important: All team members must log their time away in Workday. To read more about Workday, please refer to: Workday: Single Source of Truth for Absence.

Frequently Asked Public Holiday Questions

Help! I’m receiving an error message, what does this mean?

• All team members will see public holiday balance accrual in Workday. If you encounter an error when trying to submit a Public Holiday it is likely because you have met that limit. If you’d still like to have that day off, please utilize GitLab’s Flexible PTO policy.
• Public Holidays will be listed in Workday with a length of 1 day. You cannot take partial public holidays.

I still have questions related to public holidays and/or how to categorize my time off, who can I ask? Please submit your question to the People Operations team via HelpLab.

For Sick Absences 1-5 Consecutive Days

1. Notify your manager of your absence. Please note that you do not need to disclose any medical information (more information on communicating illness-related absence below).
2. Enter the time away in Workday by selecting the label “Out Sick”
3. Your sick time will automatically update in Time Off by Deel
4. If your absence is less than 6 consecutive days, then you do not need to provide a sick note (unless your statutory reporting requirements state otherwise)

For Sick Absences that Exceed 6+ Consecutive Days

Sick absences that are 6 days or longer are considered a leave of absence.

1. Notify the Absence Management Team by submitting a HelpLab ticket. This allows us to share more about the GitLab Sick Time Policy, review statutory benefits you may be eligible for, and walk you through any other next steps.
2. Enter the time away in Workday by selecting the label “Out Sick”.
   • Note: the Absence Management team may need to edit your entries or replace the entry with a Leave Type on your behalf.
3. Eligibility for GitLab’s Sick Time policy will require team members to provide evidence, in accordance with local requirements, supporting the need for Sick Leave. Please be aware that the exact documentation required may vary by location (i.e. medical certificate, doctor’s note, fit note, etc.). Please review your employment contract or your country’s Sick Time policy to determine what documentation may be needed.

Pay While on Sick Leave of Absence

Eligible team members will receive 100% of their weekly wages for up to 25 working days through the GitLab Sick Time policy and any applicable statutory pay. If you live in a country or US state where a statutory benefit is available, you will be required to apply for statutory sick pay (if eligible), and GitLab will supplement your statutory sick pay to equal 100% of your weekly wages. You will not receive more than 100% of your wages. If your leave extends beyond 25 working days, it will be unpaid by GitLab (subject to local requirements).

FAQ: I’m in a Sales role and receive commission. How is that impacted while on Sick Leave?

• For information about attainment, quota, or commissions while on non-parental leave, this policy found in the internal handbook may help. If this doesn’t answer your questions or you have specific questions about your scenario, please submit a HelpLab ticket to the sales commission team directly, as they administer the Sales Incentives policies that apply to commission eligible team members on a leave of absence.

For Caregiver Sick Absences 1-5 Consecutive Days

1. Notify your manager of your absence.
2. Enter the time away in Workday by selecting the label “Caregiver Sick Time”
3. Your caregiver sick time will automatically update in Time Off by Deel
4. If your absence is less than 5 consecutive days, then you do not need to provide documentation (unless your statutory reporting requirements state otherwise)

For Caregiver Sick Absences 6+ Consecutive Days

Caregiver sick absences that are 6 days or longer are considered a leave of absence.

1. Notify the Absence Management Team by submitting a HelpLab ticket. This allows us to share more about the GitLab Caregiver Sick Time Policy, review statutory benefits you may be eligible for, and walk you through any other next steps.
2. Enter the time away in Workday by selecting the label “Caregiver Sick Time”
   • Note: the Absence Management team may need to edit your entries or replace the entry with a Leave Type on your behalf
3. Eligibility for a leave of absence under GitLab’s Caregiver Sick policy will require team members to provide evidence, in accordance with local requirements, supporting the need for Caregiver Leave. Please be aware that the exact documentation required may vary by location (i.e. medical certificate, doctor’s note, fit note, etc.).
   • Team Members should submit the documentation to the Absence Management team (HelpLab ticket).

Pay While on Caregiver Sick Leave of Absence

Eligible team members will receive 100% of their weekly wages for up to 25 working days through the GitLab Caregiver Sick Time policy and any applicable statutory pay. If you live in a country or US state where a statutory caregiver sick benefit is available, you will be required to apply for statutory caregiver sick pay (if eligible), and GitLab will supplement your statutory caregiver sick pay to equal 100% of your weekly wages. You will not receive more than 100% of your wages. If your leave extends beyond 25 working days, it will be unpaid by GitLab (subject to local requirements).

FAQ: I’m in a Sales role and receive commission. How is that impacted while on Caregiver Sick Leave?

• For information about attainment, quota, or commissions while on non-parental leave, this policy found in the internal handbook may help. If this doesn’t answer your questions or you have specific questions about your scenario, please submit a HelpLab ticket to the sales commission team directly, as they administer the Sales Incentives policies that apply to commission eligible team members on a leave of absence.

• Flexible Duration: There is no set limit on bereavement days. We recognize that grief is unique to each person and situation. You can take bereavement continuously or intermittently.
• Inclusive Approach: We don’t restrict or tier leave based on relationship to the deceased. This includes loss of pregnancy (birthing and non-birthing parents), family members, friends, colleagues, and pets.
• Manager Coordination: As with all time off at GitLab, team members should coordinate with their manager about their needs and coverage plans.
• Confidentiality: Details shared about a loss will be treated with strict confidentiality and respect.

Request Process

We realize that advance notice may not always be possible in these circumstances. You should notify your manager as soon as you’re able and enter dates in Workday when you can.

1. Notify Your Manager: Inform your manager about your need for bereavement leave as soon as possible. You only need to share details you’re comfortable discussing. You can also work directly with the Absence Management team if you prefer (email leaves@gitlab.com).
2. Document in Workday: Enter your bereavement leave request through the Workday app or Slack integration:
   • Select the day(s) you need > Click “Time-Off” > Click “Bereavement” > Optional: add a comment > Click “Submit”
   • Review your country’s reporting requirements to ensure compliance with local regulations
3. Create a Coverage Plan: Arrange appropriate coverage for your responsibilities, set expectations around communication during your absence, and plan for your return to work.

No Documentation Required: At GitLab, we trust our team members. We do not require documentation or proof of loss to access bereavement leave (unless required by local/statutory law). This approach builds trust and supports team members during vulnerable times.

Pay and Benefits

• Compensation: Team members receive 100% of their weekly wages during bereavement leave
• Benefits Continuation: GitLab maintains your access to group benefits during leave, subject to benefit plan terms and local legislation
• Health Insurance: Coverage continues on the same terms as active employment, with team members responsible for their premium contributions.

Leave Extensions

If your bereavement leave exceeds 25 calendar days, please reach out to your manager, People Business Partner, and the Absence Management Team at leaves@gitlab.com for an extension.

Coordination with Other Leaves

Bereavement leave may run concurrently with or be supplemented by other job-protected or income-replacement leave as required by applicable laws.

Support Resources

GitLab provides several resources to support team members experiencing grief:

• Mental Health Benefits: Access counseling services through our benefits provider, Modern Health
• Employee Assistance Program (EAP): Review your location’s benefits for additional support services and resources that might be offered
• Life Insurance Support: Review your location’s resources for support that might be offered
• Peer Support: Optional connection with other team members who have experienced similar losses

Request Process

1. Notify Your Manager: Discuss and coordinate time-off with your manager in alignment with our Flexible PTO policy, providing as much notice as possible, but at least twice as many days as your planned time off (e.g., 6 business days notice for 3 days off).
2. Document in Workday: You can enter Volunteer time directly into the Workday app, or through the Workday Slack integration.
   • Select the day(s) you need to take > Click “Time-Off” > Click “Volunteer” > Optional: add a comment > Click “Submit”
3. Create a Coverage Plan: Arrange appropriate coverage for your responsibilities, set expectations around communication during your absence, plan for your return to work.

Eligibility & Entitlement

This benefit is available to all team members on their first day of work.

Team members on an authorized Leave for Legal Civic Obligations are eligible to pay for up to the equivalent of 25 full working days of such leave, unless otherwise provided by applicable law. Pay for this leave is not available for days when the team member otherwise would not be required to work, regardless of whether the applicable judicial body is in session. Pay for this leave is paid at the eligible team members usual rate of pay based on a regularly scheduled workday.

Request Process

1. Notify Your Manager: Inform your manager as soon as you receive a summons. Discuss the potential duration and impact on your work responsibilities.
2. Document in Workday: You can enter Jury Duty directly into the Workday app, or through the Workday Slack integration.
   • Select the day(s) you need to take > Click “Time-Off” > Click “Jury Duty” > Optional: add a comment > Click “Submit”
3. Documentation: Attach a copy of the summons to your entry, or email it to leaves@gitlab.com.
4. Create a Coverage Plan: Arrange appropriate coverage for your responsibilities, set expectations around communication during your absence, plan for your return to work

We realize in some cases a 30-day notice period may not be possible. In these situations, you should notify your manager as soon as possible and enter the dates in Workday when you can. Please note that for audit and compliance purposes, all team members are required to use Workday as the single source of truth to accurately track and communicate all time off.

Required Documentation

A team member who has been summoned for a judicial proceeding is required to advise their supervisor of the summons or subpoena as soon as is practical after receiving it and to provide the supervisor with a copy of the summons or subpoena. No Legal Civic Proceeding Leave of Absence will be authorized until a copy of the summons is submitted.

Pay while on Jury Duty

Eligible team members will receive 100% of their weekly wages through paid leave unless the absence for civil legal proceedings exceeds 25 working days. If the absence exceeds 25 working days, the Absence Management will review the case and follow-up with team members on an individual basis.

Coordination with other Leaves

This paid leave will run concurrently with or be supplemented by other forms of job-protected or income-replacement leave, depending on eligibility as required by law where applicable.