Expense

Expense Specialist

The Expense Specialist will serve as the primary contact for internal and external communications regarding all T&E programs and reimbursements.

Job Grade

The Expense Specialist is a grade 5.

Responsibilities

• Audit expense reports for all team members, comparing details and support submitted with GitLab Reimbursement policy and making an independent judgment on approval/denial of submitted expenses through Navan (expense management system).
• Resolve issues directly with team members and/or their managers related to non-compliant expense reimbursement submissions.
• Compile, analyze, and report expense reimbursement data to assess accuracy, completeness, and conformance to standards and policies.
• Develop and improve processes and procedures on how to manage T&E
• Execute ad-hoc assignments/projects as necessary

Requirements

• Minimum 2-4 years related accounting/accounts payable/expense reporting experience
• Strong proficiency in Navan or other similar Expense Management Tools Proficient in Google sheet (pivot tables and vlookups, etc.).
• Understanding of VAT reclaim (Germany, United Kingdom, Netherlands)
• Intermediate proficiency with Google Workspace.
• Excellent interpersonal and written communication skills.
• Strong attention to detail.
• Ability to handle conflict.
• Provide a sense of urgency about the work, and have the ability to keep matters confidential when necessary
• Ability to use GitLab

Performance Indicators

• Average days to action
• Time to get a new employee set up in Navan

Career Ladder

The next step in the Expense job family is to move to the Payroll job family.

 

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About GitLab

GitLab is an open core software company that develops the most comprehensive AI-powered DevSecOps Platform, used by more than 100,000 organizations. Our mission is to enable everyone to contribute to and co-create the software that powers our world. When everyone can contribute, consumers become contributors, significantly accelerating the rate of human progress. This mission is integral to our culture, influencing how we hire, build products, and lead our industry. We make this possible at GitLab by running our operations on our product and staying aligned with our values. Learn more about Life at GitLab. Thanks to products like Duo Enterprise, and Duo Workflow, customers get the benefit of AI at every stage of the SDLC. The same principles built into our products are reflected in how our team works: we embrace AI as a core productivity multiplier. All team members are encouraged and expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact across our global organisation.

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