Expense Specialist

The Expense Specialist will serve as the primary contact for internal and external communications regarding all T&E programs and reimbursements.

Job Grade

The Expense Specialist is a grade 5.


  • Audit expense reports for all team members, comparing details and support submitted with GitLab Reimbursement policy and making an independent judgment on approval/denial of submitted expenses through Navan (expense management system).
  • Resolve issues directly with team members and/or their managers related to non-compliant expense reimbursement submissions.
  • Compile, analyze, and report expense reimbursement data to assess accuracy, completeness, and conformance to standards and policies.
  • Develop and improve processes and procedures on how to manage T&E
  • Execute ad-hoc assignments/projects as necessary


  • Minimum 2-4 years related accounting/accounts payable/expense reporting experience
  • Strong proficiency in Navan or other similar Expense Management Tools Proficient in Google sheet (pivot tables and vlookups, etc.).
  • Understanding of VAT reclaim (Germany, United Kingdom, Netherlands)
  • Intermediate proficiency with Google Workspace.
  • Excellent interpersonal and written communication skills.
  • Strong attention to detail.
  • Ability to handle conflict.
  • Provide a sense of urgency about the work, and have the ability to keep matters confidential when necessary
  • Ability to use GitLab

Performance Indicators

Career Ladder

The next step in the Expense job family is to move to the Payroll job family.


About GitLab

GitLab Inc. is a company based on the GitLab open-source project. GitLab is a community project to which over 2,200 people worldwide have contributed. We are an active participant in this community, trying to serve its needs and lead by example. We have one vision: everyone can contribute to all digital content, and our mission is to change all creative work from read-only to read-write so that everyone can contribute.

We value results, transparency, sharing, freedom, efficiency, self-learning, frugality, collaboration, directness, kindness, diversity, inclusion and belonging, boring solutions, and quirkiness. If these values match your personality, work ethic, and personal goals, we encourage you to visit our primer to learn more. Open source is our culture, our way of life, our story, and what makes us truly unique.

Top 10 Reasons to Work for GitLab:

  1. Mission: Everyone can contribute
  2. Results: Fast growth, ambitious vision
  3. Flexible Work Hours: Plan your day so you are there for other people & have time for personal interests
  4. Transparency: Over 2,000 webpages in GitLab handbook, GitLab Unfiltered YouTube channel
  5. Iteration: Empower people to be effective & have an impact, Merge Request rate, We dogfood our own product, Directly responsible individuals
  6. Diversity, Inclusion & Belonging: A focus on gender parity, Team Member Resource Groups, other initiatives
  7. Collaboration: Kindness, saying thanks, intentionally organize informal communication, no ego
  8. Total Rewards: Competitive market rates for compensation, Equity compensation, global benefits (inclusive of office equipment)
  9. Work/Life Harmony: Flexible workday, Family and Friends days
  10. Remote Done Right: One of the world's largest all-remote companies, prolific inventor of remote best practices

See our culture page for more!

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