E-Group Scheduling

Before scheduling with an E-Group member, please be sure to reach out to their perspective EBA with meeting details.

Scheduling for Jessica Ross, Chief Financial Officer

• All meeting requests should go through the CFO’s Staff EBA, Darci Tadich.
• Daily office hours are 9am-5pm PT, with meetings scheduled between 1030a and 5p PT. Please do not book meetings outside of working hours unless arranged with the Staff EBA.
• All meeting requests should include an agenda and any relevant reference material. Ensure that all participants on the invite have access to the agenda and materials. If the Staff EBA does not have access to the agenda to confirm access, it is the responsibility of the meeting/agenda owner to ensure proper access is shared in advance of the meeting.
• It should be made a priority for agendas to be populated 24 hours in advance. If that is not possible, at a minimum they should be populated by EOD prior to meeting. The CFO reviews all materials for the day during the hours of 7-10a PT in order to prepare for the day.
• Do not schedule over DNB (Do Not Book).
• Prefers “appropriate length” conversations, so short meetings are okay on the calendar. If a topic only needs 10 mins, book 10 mins instead of 25, etc.
• Schedule two 30 minute blocks a day for work time - title “DNB”. This is time for email/Slack follow-up and general work time. If the time has to move to accommodate another meeting, ensure another time is found and that daily workflow is still achieved.
• Schedule one 60 minute block a day for lunch - title “DNB / lunch”. This is time for a lunch break, follow-up and general work time. If the time has to move to accommodate another meeting ensure another time is found and that daily lunch break is still achieved.
• If you add any meetings to the calendar directly, tick the box “Attendees can modify” so the Staff EBA can change if necessary.
• Please do not @ Jessica for scheduling questions or requests in Slack, please reach out to her Staff EBA.
• Please do cc: @ Jessica and her Staff EBA with last minute scheduling changes in Slack.
• During Zoom meetings please do not post information or questions in the chat, add it to the meeting doc or in Slack.
• Priority to candidate interviews, E-Group, GitLab BoD, Investor Relations and 1:1’s.
• When in-person meetings are being requested, please check with the CFO’s Staff EBA prior to scheduling the meeting.
• For candidate interviews: CES should tag the Staff EBA in #eba-team-interview-requests to review times submitted by the candidate, or to provide alternate times for the CFO. CFO prefers 25 minute candidate interviews.
• A calendar key is available for viewing in the CFO’s daily schedule.

Scheduling for Robin Schulman, Chief Legal Officer and Head of Corporate Affairs

• All meeting requests should go through the CLO’s Staff EBA, Sharlene Seemungal
• Priority to candidate interviews, CEO, E-Group and GitLab BoD
• Unavailable due to Group Conversations, Company Calls and personal commitments from 7-9am PT
• During Zoom meetings please do not post information in the chat, add it to the meeting doc or in slack
• Calendar key is available for viewing in the CLO’s daily schedule
• All meeting requests should include an agenda or doc for reference unless it is a Coffee Chat
• Keep meetings to 25 or 50 minutes unless otherwise specified
• Working blocks on the calendar are OK and can be moved to prioritize other meeting requests, team members should check in with the CLO’s Staff EBA to request a meeting using the meeting request requirements as a guideline

Scheduling for Rob Allen, Chief People Officer

• Please schedule all meetings through the People Function’s EBA, TBC
• All meeting requests should include an agenda or doc for reference unless it is a Coffee Chat
• Keep meetings to 25 or 50 minutes unless otherwise specified
• Direct Report 1:1’s occur weekly, Skip Level 1:1’s Monthly
• Calendar color coding: 1:1s - dark green, Coffee Chat - light green, CEO or E-group meetings -red (Important meetings NOT to be moved are in red).
• Do not schedule over DNB/Focus Time blocks without consulting the EBA of the People Group.
• Scheduling should ideally be kept between 9:00 am and 5:00 pm Pacific Time

Scheduling for Ian Steward, Chief Revenue Officer

• To schedule CRO/Sales-related meetings, please coordinate with Missy Keasler, Staff EBA.
• Priority will be given to customer & E-Group meetings.
• Flexible for early/late calls to support EMEA & APAC, but please check with Missy Keasler first.
• Prefers “appropriate length” conversations, so short meetings are okay on the calendar (e.g. if a topic only needs 10 mins, book 10 mins instead of 30, etc.).
• For scheduling questions, please do not tag Ian, reach out/tag @mkeasler.
• Include meeting agendas in invites and/or briefing docs (excluding coffee chats) at least 24 hours in advance.

View page source - Edit this page - please contribute.