Non-Disclosure Agreement Process

• Only GitLab Team Members with signature authority can execute agreements on behalf of GitLab, including Non-Disclosure Agreements (NDAs).
• Please visit the Signatory Matrix to identify individuals that may sign. If you have any questions, contact #legal in Slack.
  • Note that the NDA in the standard processes below is pre-signed. For NDAs that require negotiation or third-party templates, follow the non-standard process.
• For Team Members who will regularly require agreements to be signed, please open an Access Request for DocuSign. Manager approval will be required.

Team Members With DocuSign Access

• All Sales Team Members have DocuSign access.
• Team Members with DocuSign access can use the pre-signed GitLab NDA Template to send an NDA to a recipient for signature. A video highlighting the process has been created, and you can also find step-by-step directions below.

How to Send NDA in DocuSign

• Log in to DocuSign and select “Use a Template” from the dropdown menu under “Start”.
• On the left, select “Shared with Me” and locate the “Non-Disclosure Agreement Pre-Signed Template”.
• Click the template and “Add Selected”.
• Under Recipient, enter the signer’s name and email address.
• Under GitLab Team Member, add anyone else at GitLab who needs to be cc’d on the signed copy, or click the trash icon to delete this row if not needed.
• Do NOT delete or make any changes to the fields under GitLab NDA Tracker (this is for the GitLab Legal Team to track copies of NDAs).
• Click Send.

Please note: You will be notified by email when the recipient has signed the requested NDA.

• Sales Team Members: Upload the fully executed copy of the NDA to Salesforce in the Customer Account.
• Procurement Team Member: Upload the fully executed NDA to the applicable folder with ContractWorks.

Team Members Without DocuSign Access

• Use this DocuSign PowerForm to send an NDA.
  • Your name and email are required to start the process and receive the signed copy, but you do not need to sign the document.
  • Be sure to enter the NDA recipient’s name and email in the appropriate fields in order to send them an invitation to sign the NDA.
• The fully executed NDA will be uploaded to ContractWorks [by the GitLab Legal Team] accordingly.

Non-Standard NDA Requests

The processes above are only for standard GitLab NDAs. In the event a non-standard NDA is requested, please follow the applicable steps below:

• NDAs regarding Customers and/or Partners require a Legal Request to be opened; OR

• If the request requires the negotiation of terms on GitLab’s NDA template, or, the use of a third party’s template, please create a Legal Issue and tag the Issue with “NDA Request”.