Publicity Waiver and Release Guidelines and Process

Is a Publicity Waiver and Release agreement required?

Subject to the exceptions listed below, a Release is required when:

• The name, image, likeness and appearance, voice, or professional biographical information (the “Likeness”) of any team member, former team member, or non-team member is used in external materials such that the individual is identifiable.
• Photography or videography by or on behalf of GitLab will take place at an internal or external event, such as a conference.

A Release is not required when:

• Using a current team member’s name, job title, or photo taken from the Meet Our Team page in external materials. This does not include the use of a former team member’s photo taken from that page.
• Using screenshots of GitLab.com which include a team member’s public GitLab profile information, including their name, GitLab username, and avatar.
• Streaming or publishing AMAs, Key Review meetings, and Group Conversations containing the Likeness of team members publicly to GitLab Unfiltered.

Release templates

If a Release is required, the circumstances dictate which Release templates should be used:

• If you’re organising an event at which photography or videography by or on behalf of GitLab will be captured, use the Event Photography and Videography Likeness Release.
• For all other circumstances, refer to the diagram below to determine which Release template to use.

graph TD
  A{Are the only individuals<br> featured in the materials<br> GitLab team members?}-->|Yes|B{Will the materials<br> be used for paid<br> outbound advertising?}
  A -->|No| C(Use the Material- and Purpose-Specific Template)
  B -->|No| D(Use the General Team Member Template)
  B -->|Yes| C

click C "/handbook/legal/publicity-waiver-release/#material-and-purpose-specific-publicity-waiver-and-release"
click D "/handbook/legal/publicity-waiver-release/#team-member-general-publicity-waiver-and-release"

Team Member General Publicity Waiver and Release

Use the Team Member General Publicity Waiver and Release template when the individuals featured in the materials are GitLab team members, and the materials will not be used for paid outbound advertising. For materials featuring individuals other than team members, and materials that will be used in paid outbound advertising, use the Material- and Purpose-specific Publicity Waiver and Release instead.

Each team member need only sign the Team Member General Publicity Waiver and Release once.

Material and Purpose Specific Publicity Waiver and Release

Use the Material- and Purpose-specific Publicity Waiver and Release template for materials featuring individuals who are no GitLab team members, or for materials featuring individuals that will be used for paid outbound advertising. For materials that will not be used for paid outbound advertising and feature only GitLab team members, use the Team Member General Publicity Waiver and Release instead.

Event Photography and Videography Likeness Release

When capturing photos or video at events, don’t capture attendee name badges, or blur them where they appear.

For internal and external events at which photography or videography by or on behalf of GitLab will be captured, include the Event Photography and Videography Likeness Release Registration form language as a provision in the event registration terms and conditions, ensuring you have first completed the yellow-highlighted fields.

In addition, place Notice of Photography and Filming posters throughout the event space, or at the GitLab booth as appropriate, to notify attendees that photography and filming are taking place.

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