Okta Group Members Management Guide

Overview

Managers can self service add users to Google Groups that are synced to Okta for access to various Okta applications.

If you are listed as an Owner/Provisioner for an application in the tech stack you will be using the method below to add users to a Google group, which will then sync this group to Okta and assign the application to users. This process was created to empower business application owners to effect Access Requests which require Okta application assignment.

• Sign in to Google Groups.

• Click My groups.

• Click the name of the group were you want to add/remove a user. (Note that all Google groups which manage users in Okta application start with okta-xxxxx-users)

• Next press the People tab on the left side and select Members.

• This will show you all the members currently in the group.

• To add a member press the Add Members button. To remove access mouse over a user and press on the little white box that appears, this will mark the user. After that on the right side press the remove member button (Looks like a circle with a horizontal line across).

When a member is added/removed from the group it may take up to 1 hour for the sync to happen between Google and Okta. Once the sync happens the user will see the application in Okta, if removed the opposite. If you have any questions or require assistance please reach out to the IT team in the #it-help Slack channel.

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