Engineering Poster Boards

Background

At the FY25 GitLab Summit the Engineering Division held a poster session. This session was well received and several folks recorded videos going over the posters after the Summit, which can be viewed on the GitLab Unfiltered Summit Poster Session Playlist. The team would like to continue doing this in a virtual manner, so that team members and their work are showcased on a regular basis.

Process

The goal is to be a low lift for participating team members. The process to follow is:

1. Create an issue to track the overall work using this template.
2. Create a virtual poster board using Virutal Poster Session template - CHANGE FILENAME and an async agenda for the Q&A session
   1. Both can be copied by clicking on File -> Make a copy.
   2. Store these in a new folder in the Engineering Poster Boards folder in the Engineering Shared Drive
   3. Ensure the Q&A agenda is editable by anyone at GitLab.
3. Record a 2-minute overview of the poster - actual time can vary, but we wouldn’t expect to have a long recording/presentation. Add this to the Engineering Poster Boards GitLab Unfiltered playlist (to be created).
4. Host a single Q&A session. The agenda can be pre-populated by people who cannot attend. These would be recorded and shared with the team.
   • Reach out in #eba-team and tag the Engineering EBAs so they can find a suitable time. Please include the links to the agenda, poster board, video, issue, and any other relevant assets when reaching out. The EBAs will work to find a one week period where we can do multiple poster sessions, one per day, to create engagement. The EBAs will share the week with the presenters and slot in a time that works for them and the team and send an invite from the CTOs calendar including engineering@gitlab.com. The EBAs will ensure to include the shared links for the relevant agenda, poster board, video, and issue in the invite.