ReOps procurement best practices

When working with procurement on onboarding new tools, payments of POs, contract renewals etc. these are best practices to follow.

Best practices

• Open a ReOps tooling issue and add it to the ReOps tracker
• Provide updates in the issue
  • See this example
• Determine if it’s a request for procurement or accounts payable. For new tooling, vendors, and invoices you will need to go through the procurement process. For re-ups or payments on existings contracts you need to work with accounts payable.
  • Procurement: Follow the steps outlined in procurement process
  • Accounts payable: Email accounts payable (AP@gitlab.com) directly with all necessary information
  • Check in every 2 days to ensure the process is moving
  • If the process is stuck on a step, reach out to the #procurement or #accountspayable Slack channel to identify who you can reach out to directly.
• Maintain communication and provide proactive updates with the vendor
  • Provide updates and screenshots of email chains in the issue comments
  • See this issue for an example
• Get confirmation from the vendor that funds were received
  • Provide a screenshot in the issue comments

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