Zoom Recording

Recording in Zoom

In order to be able to record your Zoom meetings you must first enable recordings in your Zoom profile.
You can access this page at Recording Settings.
You need to be signed in to have the ability to record.

Record All Participants using Galery View

Consider setting your default recording view to Gallery view.

To do this:

1. Login to zoom.us.
2. Click the Settings tab on the left side bar, then the Recording tab on the top horizontal options
3. Make sure you have Record gallery view with shared screen selected
4. Unselect Record active speaker with shared screen and Record active speaker, gallery view and shared screen separately
5. Remember to save.

You can also read through General information on recording on the zoom support here

Recording Zoom meetings in HD

1. Navigate to your Zoom profile settings
2. Click on the Meeting tab in the top menu
3. Click on the In Meeting (Advanced) side tab
4. Scroll down to the Meeting-HD Video Quality section and press the toggle
5. Select the Full HD (1080P) radio button
6. Press the Save button

Your settings will now be updated to record zoom meetings in full HD.

Auto-Recording

To auto-record meetings set up cloud recording

You can also configure Zoom to save to the cloud automatically.

1. Go to “My Meeting Settings” and find the “Recording” section, then click on “Cloud Recording”
2. Setting the topic of the meeting is important, otherwise all meetings will be recorded with a generic name
3. Once recording is complete, your videos will not appear in the “Recordings” section of your Zoom account

Shared Drive Recording

• If the meeting topic in Zoom (editable by logging into https://zoom.us/) contains the text [REC], these recordings will automatically be saved to a folder on Google Drive under GitLab Videos Recorded (accessible from Google Hidden shared drives)
• The name of the folder will be prefixed by the host’s e-mail address. For example, if the host is someuser@gitlab.com and the meeting title is Company Training [REC], the folder will appear as someuser@gitlab.com-Company Training
• The script (from the zoom-sync project) will sync the recordings every hour
• To make it easier for meetings to be uploaded automatically without changing the title, the sync script also uses an allow list
• If a meeting title matches the provided regex with the given host’s e-mail address, the meeting will also be uploaded to Google Drive. File a merge request to change the current list.

How to Identify the Meeting Host With Recording Permissions

You can use one of the below methods to find this information after joining the meeting.

1. Via participants sidebar
   1. Navigate to the participants icon on the bottom of the window
   2. You will be presented with the list of participants on the right panel of the window
   3. The host will be listed in parentheses at the end of their name. (A resize of the participants window may be needed)
2. Via meeting info pop-up
   1. Navigate to the upper left corner, where you will be presented with an i icon
   2. Select the icon to locate the meeting host who will have the ability to record the call

How to allow recording when the host is not present

This usually happens on recurring meetings where the host can’t always attend.

The meeting creator should add colleagues as Alternative Hosts in case they can’t attend so that others can still start the recording.

Using the website

1. Navigate to https://gitlab.zoom.us/meeting/<meeting id>/edit
2. Scroll to the bottom to find “Alternative Hosts”
3. Add the email address for one or more colleagues separated by a comma
4. Click Save

Using the Zoom app

1. Click “Meetings”
2. Find your meeting on the left-hand side of the app
3. Click “Edit” on the right-hand side of the app
4. Expand the “Advanced Options” drop-down on the bottom of the window
5. Find the “Alternative Hosts” box at the bottom
6. Add the email address for one or more colleagues separated by a semi-comma
7. Click Save.

Recording video transcripts

• Closed captioning and live transcription is enabled by default for all users, however the subtitles will not show for participants unless a host manually enables it once the meeting starts
• At the end of a recorded meeting, the transcription will be available in a text file under the same folder as the other recording files
• For local recordings, a transcription is saved to closed_caption.txt but only if enabled by a co-host
• For cloud recordings, the file name ends with .transcript.txt and the full transcription is always available. Processing takes about 15 minutes, so the video files appear before the transcription