Edit your team page entry

This page specifically covers how to add yourself to the team page, add your pets to the pets page, and edit the relevant entries.

For the handbook, see the editing handbook page.

Add yourself to the Team Page

We are happy to have you join our company and to include you in our team page! A sync will add a basic entry for you on our team page on your third day of employment at GitLab. You are invited to personalize this entry and add more information to it. If an update is not properly reflected on the team page, verify that your Workday setting is correct.

Ask anyone in the company for help if you need it, including the #mr-buddies Slack channel. There are three ways to update the website:

1. Add your info on GitLab.com using the Web IDE (recommended)
2. Add your info on GitLab.com using the ‘web interface’
3. Add your info using a Local Git clone (using the terminal and an IDE)

Choose the method below that feels most comfortable and have the following information handy:

• Name of the People Connect Team member helping you with onboarding.
• A picture of yourself for the team page

  Picture Requirements

  • Crop image to a perfect square.
  • Maximum dimension is 400 by 400 pixels.
  • Use the JPEG (.jpg) or PNG (.png) format.
  • Keep the file size below 100k. Minify using something like tinyjpg.com.
  • Test image in color and black-and-white (you will add the color version).
  • Name file yournameinlowercase with the appropriate file extension.

• Story about your background and interests. (See other team member profiles for examples.)
• Add your personal LinkedIn / Twitter / GitLab handles. When adding these handles, make sure to only include your username without any links or @ in front of them, such as LinkedIn: username. (Some incorrect examples are: LinkedIn: linkedin.com/in/username, LinkedIn: @username.)
• A relative link to your role. If your link is https://handbook.gitlab.com/job-families/engineering/support-engineer/ use /job-families/engineering/support-engineer/. Refer to other entries for reference.

Method 1: Add your info on GitLab.com using Web IDE

1. Go to the Handbook version of the team page and find yourself.
   • Note: if you chose No in Workday for Export Name/Location to Team Page?, you will have to find yourself by your job title instead of your name. In this case, some changes like name will be overwritten by the sync.
2. Click on the avatar above your name (or job title). A modal will open.
3. In that modal, on the bottom, click the Edit this page button.
4. Our web editor will open with your team page entry opened.
5. Update your details:

   • Update your name if needed to your FirstName LastNameor PreferredName LastName

   • locality should be left empty

   • country should be set to Remote

   • Verify your role

   • If your position title is incorrect or not filled in, navigate to job_families.yml and use command-F (macOS) or ctrl-F (nix) to search for your job title. You can search for files in the Web IDE using command-P (macOS) or ctrl-P (nix).

   • Check that your role has a link to your job description. If not, add a link. For example, change <a href="">Solutions Architect</a> to <a href="/job-families/sales/solutions-architect/">Solutions Architect</a>.

   • Verify reports_to lists your manager using the slug value from their team page entry. The filename (without the extension) is also the slug, meaning aname.yml has a slug of aname.

   • If you are a manager, verify the reports_to of your direct reports are referring to your slug.

   • If you’re currently on a borrow request, add borrow and set the to and end_date keys, such as:

     borrow:
       to: ramya-authappan
       end_date: 2023-09-15
     

   • Set your current work priorities in the work_priorities field, as an array, such as:

     work_priorities:
       - Product Analytics
       - ModelOps
     

   • Add the filename of your profile picture, making sure to match letter case. Delete ../gitlab-logo-extra-whitespace.png, if present. The completed line should look like this: picture: yournameinlowercase.jpg.

   • Add your pronouns.

   • Consider adding pronunciation for your full name to help others to pronounce your name correctly (such as, Sid See-brandy for Sid Sijbrandij).

   • Add your Twitter and GitLab handles without the leading @.

   • Ensure your list of departments is accurate. Use other team members’ as a reference.

   • Add your specialty.

   • Add your expertise.

   • Add your own story. Use other team members’ stories as a reference.

   • If remote work has changed your life in a meaningful way, consider adding your own remote_story, using other team members’ remote stories as a reference

   • Update any data that was filled in but is incorrect.

     Important: Do not use the tab character, and respect the spaces between lines to avoid breaking the page format. Referenced file names/extensions are case sensitive, and a file that is not found will cause a pipeline failure. The file should end with an empty newline or it will cause a pipeline failure.

6. To upload your image, ensure that it is prepared according to the Picture Requirements.
   1. Navigate to find the team folder using the path sites/uncategorized/source/images/team/. To do this, you must first notice in the left (by default) file tree that you are in a file that is within the person folder, which is within the team_members folder, which is within the data folder. You can close folders by clicking on the ⋁ to the left of the folder name. Once you have closed the data folder, you will see the sites folder, 6 folders down. Open sites by clicking the >, then uncategorized, then source, then images, and finally team.
   2. Right click on team folder, and choose Upload.
   3. Select the image you want to upload, and Open.
   4. If the image filename is different from what you updated your team page file previous, you need navigate back to your team page entry. You can do this by either closing the sites folder and opening data, then team members, person, and the folder containing you file; or you can notice your file tab on the top bar, and you can click on it to be taken to that file.
   5. If you did the previous step, update your picture field to your filename. Delete the content that is this line after the picture: that starts with ../gitlab etc. Make sure to match the letter case of your picture file. The completed line should look like this: picture: yournameinlowercase.jpg for example.
7. Once you have finished, click the Source Control icon on the left. It should have a small circle with a number inside of it. See point 5 of Using the new Web IDE to edit the handbook for details.
8. Add a short description of your changes in the box above the Commit and push button. An example description would be Update details to my team page entry.
9. Click the ⋁ on the right side of the Commit and push button.
10. Choose the Create new branch and commit option.
11. You will then be in the Create a new branch name and commit field. Enter your branch name, in the format of yourinitials-add-YOURNAME-to-team-page-date or similar. Example: plh-add-paulalilyherbert-to-team-page-feb06 and press Return/Enter.
12. Look for a pop-up in the bottom right, and click on Create MR. If this message disappears, click on the notification bell icon on the bottom right, and it will bring back the message.
13. Once on the Create a new merge request page, in the Description box, under the Why is this change being made? heading, explain what changes are being made and why. For this specific MR, you can enter something like: Adding my information and picture to the team page as part of onboarding tasks. For this MR, you do not need to change anything else in the description text.
14. Scroll down and Create merge request.
15. Review the Author Checklist in the description, and check off all applicable tasks.
16. Add your People Connect onboarding team member and Manager as Reviewers. On the right side, you’ll see a section for reviewers, and you can add them by editing the list and searching for their names or usernames.
17. Once they have reviewed and do not request any changes, they should approve and merge the MR.

Method 2: Add your info on GitLab.com using the ‘web interface’

1. Go to the GitLab.com / www-gitlab-com project.
2. Click the + under the red line near the top of the screen.
3. Click New branch.
4. For Branch name, name it something unique (it’s temporary so don’t worry too much about the exact name) like your initials-team-page-update-yourdepartment-the date and click Create branch. Example: hk-team-page-update-custsupport-feb06
5. Start by adding your image. Click on Repository on the left side.
6. In the file browser, navigate to sites/uncategorized/source/images/team.
7. At the top of the page click + and choose Upload file to upload your picture. Be sure to follow the picture requirements. Add a commit message in the format Add YourFirstName YourLastName to team page. Ensure the target branch is the one you previously created. Turn off the Start a new merge request with these changes toggle. Click Upload file.
8. Now you will edit your biographical information. All the bio information displayed on the Team page is pulled from a data file. Navigate to data/team_members/persondata/FIRST_LETTER_OF_YOUR_FIRST_NAME/SLUG_REPLACE.yml (you are looking for a file that specifies your name or slug).
9. Navigate to the relevant yourslug.yml file. Click on Edit on the top right side of your screen, and choose Edit single file.
10. See point 5 in the above Method 1: Add your info on GitLab.com using Web IDE for the list of fields and how to fill them in.
11. After you add your information, add a commit message, and click on “Commit Changes”. If you have the “create a new merge request” option checked, then it will create the merge request (MR) for you.
12. Now Create a merge request in GitLab.com with the branch that you created by clicking Create merge request button.
13. Once on the Create a new merge request page, in the Description box, under the Why is this change being made? heading, explain what changes are being made and why. For this specific MR, you can enter something like: Adding my information and picture to the team page as part of onboarding tasks. For this MR, you do not need to change anything else in the description text.
14. Click Create merge request.
15. At the upper right of the new page, click edit next to Reviewer. Set your People Connect onboarding team member and your manager as reviewer for this merge request.

Method 3: Add your info using a Local Git clone (using the terminal and an IDE)

Note: This method may take longer than other methods, because it requires git clone for a large repository.

1. Download Git, following the start using git documentation.
2. Follow the steps to create and add your SSH keys.
3. Clone the www-gitlab-com project through your terminal, following the command line commands documentation.
4. Create and checkout a new branch for the changes you will be making.
5. Add your picture to the sites/uncategorized/source/images/team/ directory. Be sure to follow the picture requirements.
6. Open data/team_members/person/FIRST_LETTER_OF_YOUR_FIRST_NAME/SLUG_REPLACE.yml in your favorite editor, specifically looking for the file with your name or slug.
7. See point 5 in the above Method 1: Add your info on GitLab.com using Web IDE for the list of fields and how to fill them in.
8. Save the changes to the file in data/team_members/person/FIRST_LETTER_OF_YOUR_FIRST_NAME/ that you just edited.
9. Optionally, to see your changes locally:

   1. Manually run a command to compile the changes you just made into a file that actually populates the team page:

      cd <WWW-GITLAB-COM REPO ROOT>
      bundle exec rake build:team_yml
      

   2. Start a middleman development server in the uncategorized site:

      cd sites/uncategorized
      NO_CONTRACTS=true bundle exec middleman
      

   3. Open the team page and search for your name http://localhost:4567/company/team Note: Searching the handbook in your local environment yields production results, so navigate directly to the team page using the URL to see your changes.

10. Once ready, stage and commit your changes, with a comment Add details for FirstName LastName to team page.
11. Push your branch.
12. Create a Merge Request in GitLab.com with the branch that you created and assign your manager as reviewer.

Add your pet(s) to the Team Pets Page

Using what you learned in the steps above, consider adding your pet(s) to the Team Pets page.

The main differences are the names and locations of things.

1. The picture should be petname.jpg or petname.png with the same picture requirements.
2. Upload the picture to sites/uncategorized/source/images/team/pets.
3. Your pet information should be added to the end of the data/pets.yml file.
4. Your commit message can be similar to Adding my dog Gary to the Team Pets Page.
5. Assign your manager as the reviewer.
   • If your manager has a warning yellow triangle symbol on their avatar after adding them, they can approve, but not merge. Post in the #mr-buddies Slack channel after your manager has approved with a request to get it merged.

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