What is Zapier
According to wikipedia:
Zapier is a product that allows end users to integrate the web applications they use.
In a broader sense, Zapier is a tool we utilize to enhance the functionality of many of our systems, such as Zendesk, GitLab.com, etc.
Gaining access to Zapier
As this is a baseline entitlement for Support Operations, this should be done during your onboarding. If it is not, please open an access request issue and assign to your manager for provisioning.
Creating a Zap
To create a zap, login to Zapier and click the black
Create Zap button on the
top-left of the page. This will bring up the zap editor.
The first thing to do on this page is determine the name, location, description, and timezone for your zap to use. To do this, click on the settings icon (gear icon) on the right-hand side of the page. You will then give your zap a name, pick the folder to have it in, add a description for the zap, and determine the timezone for the zap to use.
After doing all this, you will then begin building your zap. This can be a very involved process and take time to get the hang of, so reach out to your fellow Support Operations team members or a Support Operations Manager for assistance.
In general, the process will go like this:
- Pick an action for the task to take
- Fill out any action specific criteria
- Test out the task
- Add a new task
- Repeats steps 1-3 for as many times as needed
- Turn on zap once you are done
Editing a Zap
To edit a zap, you will login to Zapier and locate the zap in question. You will then click on the zap’s name to be brought to the zap editor. From here, you can make whatever changes are needed. As the changes auto-save, once you are done you can leave the page.
Tip: When making major edits, it is always preferred to turn the zap off first by clicking the slider in the top-right of the zap editor page.
Troubleshooting zap issues
To troubleshoot a zap, you will login to Zapier and locate the zap in question.
You will then click the down arrow to the right of the zap and select
View Zap History to see the usage log. From here, you can select events to see
what was sent in and out of the zap itself.